Synopsis
- Buildium syncs portfolio and contacts to Property Meld
- Maintenance happens in Property Meld
- Property Meld syncs bills to Buildium
- Accounting happens in Buildium
NOTE:
For each object, we must keep one source of truth, Buildium or Property Meld. So even though the integration is "two way", for any given object it's only one way.
For example, updating a property in Meld does not update it in Buildium, and updating an invoice in Buildium does not update it in Meld.
🔁 Buildium → Property Meld
The following objects are synced every 4 hours from Buildium to Property Meld:
Properties
| Buildium Field | Meld Field | Notes |
| Name | Name | — |
Street address line 1, 2, 3 | Address line 1, 2, 3 | — |
City, State, Zip | City, State, Postal Code | — |
Status (Active / Inactive) | — | Inactive properties don't import, but if they're inactivated in Buildium post-import, they won't deactivate in Meld |
| Maintenance Limits / NTEs | — | Field not available |
| Associations | — | Does not sync |
Units
| Buildium Field | Meld Field | Notes |
Unit number | Unit | — |
Street address line 1, 2, 3 | Address line 1, 2, 3 | Not editable in Property Meld |
City, State, Zip | City, State, Postal Code | Not editable in Property Meld |
| Maintenance Notes | — | Does not sync. Buildium allows multiple per unit, and does not specify whether they should be visible to vendors. |
| Association Units | — | Does not sync |
Residents
| Buildium Field | Meld Field | Notes |
First, Last name | First, Last name | — |
Primary email | Primary email | Not editable in Property Meld |
Alternate email | — | Does not sync |
Cell, Home phones | Cell, Home phones | — |
| Status | — | Determines whether resident is attached to unit. Past residents never import, and future ones don't import until the lease starts and they move in. |
Cosigners | — | Does not sync |
Rental Owners
| Buildium Field | Meld Field | Notes |
First, Last, Company name | First/Last name | If First and Last are both blank, Company Name is used. First and Last are only validated when creating owners, not updating. |
| Required to create an owner | ||
| Properties | Properties | — |
Status (Active / Inactive) | — | Inactive owners don't import, but if they're inactivated in Buildium post-import, they won't delete in Property Meld |
| Is Company checkbox | — | Does not sync |
Management agreement start/end | — | Does not sync |
Internal Users
| Buildium Field | Meld Field | Notes |
Internal User | — | Does not sync |
Vendors (Manual Sync)
| Buildium Field | Meld Field | Notes |
Primary email | Required to create a vendor | |
Status (active / inactive) | — | Inactive vendors don't import, but if they're inactivated in Buildium post-import, they won't delete |
🔁 Property Meld → Buildium
The following data syncs momentarily from Property Meld to Buildium:
Approved Invoices
| Meld Field | Buildium Field | Notes |
| Approved Invoices | Bills | — |
| Meld # | Reference # | — |
Address, Invoice Notes | Memo | — |
| GL Rules | Account | Vendor's expense account in Buildium is used, if available; otherwise the GL Rules |
Line item description or "Uploaded Invoice" | Item description | — |
Line item amount | Item amount | $0 lines are skipped as Buildium doesn't allow them, though the rest of the invoice still syncs |
| Markup Integration Setting | Markup | Markup settings in Buildium are unavailable via API and don't auto-apply to bills created via API |
Property address line 1 | Property or Company | — |
Current date + number of days specified in integration settings | Due date | — |
File attachment | Attachments | Also appears in Files, see below |
Finalized Bills
| Meld Field | Buildium Field | Notes |
| Finalized Bills | Bills | Edits and status changes after initial export don't sync |
| Billing Profile | Pay To | — |
| Meld # | Reference # | — |
Address, Notes | Memo | — |
| GL Account | Account | The account specified on the bill form is used, if available; otherwise the billing profile's expense account in Buildium; otherwise the GL Rules |
Property | Property or Company | — |
Line item description | Item description | — |
Line item total (price*quantity) | Item amount | $0 lines are skipped as Buildium doesn't allow them, though the rest of the bill still syncs |
Current date + number of days specified in integration settings | Due date | — |
File attachment | Attachments | Also appears in Files, see below |
Invoice File or Bill File
| Meld Field | Buildium Field | Notes |
| Invoice File or Bill File | Files | Also appears on the bill, see above |
| File name | Title, File Name | Vendor-uploaded invoice files may gain a prefix in the Title |
| Meld # / URL | Description | Structure depends on whether file is sourced from a bill, a vendor-uploaded invoice file, or a Meld-generated invoice |
| File category settings | Category | — |
| — | Location | Set as Account |
Melds
| Meld Field | Buildium Field | Notes |
| Melds | — | Do not sync |
| Work Logs | — | Do not directly sync, but often included in the bill |
- NOTE: Owners will not automatically be invited nor will their notifications be enabled upon import.
- Default Markup/Discount Percentage:
- Any markup or discount percentage added in this field will be visible under the bill amount as Remaining cost in Buildium.