The Rentvine and Property Meld integration helps Property Managers eliminate double entry between platforms by syncing property and contact information from Rentvine to Property Meld, and financial information from Property Meld back to Rentvine.
This article outlines what data is exchanged between the two systems, how frequently it syncs, and important notes to consider.
What Syncs Between Rentvine and Property Meld
With an active integration, key information moves between Rentvine and Property Meld to reduce duplicate data entry. Here's a high-level overview of what syncs:
Rentvine to Property Meld
Properties → Properties (every 4 hours)
Units → Units (every 4 hours)
Residents & Cosigners → Residents (in Meld) (every 4 hours)
Vendors → Vendors (manual - Vendors must be manually imported into Property Meld.)
Owners → Owners (every 4 hours)
Property Meld to Rentvine
Invoices → Bills or Invoices (momentarily after approving in Property Meld)
Expenditures → Bills or Invoices (momentarily after approving in Property Meld)
IMPORTANT: The trigger to export invoices and bills is to "Approve" the invoice in Meld.
🔁 Rentvine → Property Meld (Field-Level Sync Breakdown)
The following objects are synced every 4 hours from Rentvine to Property Meld:
Properties*
| Rentvine Field | Meld Field | Notes |
| Name | Name | — |
| Address, Address 2 | Address Line 1 and 2 | — |
| City, State, Zip | City, State, Postal Code | — |
| Maintenance Limit | Maintenance Limit | — |
| Property Maintenance Notes | Property Maintenance Notes | — |
| Property Groups | Property Groups | All users and vendors have access to properties, but this access can be restricted once the property groups import |
| Year Built | Year Built | — |
| Property Type | — | Does not sync |
| Date Warranty Expires | Home Warranty | If it exists and is in the future, the property is covered by home warranty, otherwise not |
| Active/Inactive | — | Inactive properties don't import, though changing their status in Rentvine post-import won't change status in Property Meld |
| Current Portfolio | — | Determines which owners are on the property in Property Meld |
| Associations (HOAs) | — | As Associations are just a contact type on a normal property, the property can import, but the Association will not |
Units
| Rentvine Attribute | Meld Attribute | Notes |
| Address fields | Address fields | Can differ from property address in both systems |
| Unit Name/Code & Address | Unit | If unit name/code exists, it's used; otherwise address 2; otherwise address |
| City, State, Postal Code | City, State, Postal Code | Not editable in Meld |
| Active/Inactive | — | Inactive units don't import, though changing their status in Rentvine post-import won't change status in Property Meld |
| Vendor Entry Instructions & Unit Maintenance Notes | Unit Maintenance Notes | — |
Management Company Entry Instructions, Lease Notes | — | Does not sync |
| Lockbox number & description (under Marketing) | — | Does not sync |
Residents & Cosigners*
| Rentvine Attribute | Meld Attribute | Notes |
| Name | First Name, Last Name | Automatically split |
| Primary Email | — | |
| Primary Phone | Cell | — |
| Lease Status, Move In, Move Out | — | Must be moved in on an active lease (according to Primary Lease Status) to be imported, invited, and moved in to Property Meld. A move-in elapsing or being set to the past, on an active lease, moves them in; a move-out elapsing or being set to the past moves them out. Residents are never auto-deactivated. |
Owners*
| Rentvine Attribute | Meld Attribute | Notes |
| Name | First Name, Last Name | Automatically split |
| Portfolio Name | — | Does not sync |
| Primary Email | — | |
| Primary Phone | Cell | — |
| Ownership Percentage | — | Owners with 0% ownership still sync |
| Portfolios | Properties | — |
| Active/Inactive | — | Inactive owners don't import, though changing their status in Rentvine post-import won't change status in Property Meld |
Vendors*
| Rentvine Attribute | Meld Attribute | Notes |
| Vendors | Vendors | Vendors must be manually invited/linked in Property Meld. No fields sync over. |
Property Groups*
| Rentvine Attribute | Meld Attribute | Notes |
| Name | Name | — |
| Properties | Properties | — |
| — | — | All users and vendors get access, but that can be edited after import |
🔁 Property Meld → Rentvine (Attribute-Level Sync Breakdown)
The following data syncs momentarily from Property Meld to Rentvine:
Approved Invoices (if selected to sync to Rentvine Bills)
NOTE: if you're syncing invoices to Rentvine Invoices, scroll to the appropriate table
| Meld Attribute | Rentvine Attribute | Notes |
| Vendor | Payee | — |
| — | Reference | Empty |
| Meld #, Brief Description | Bill Description | — |
| Meld #, Brief Description, Invoice Notes | Payment Memo | — |
| Line Items | Charges | Rentvine doesn't allow $0 lines, but the rest should make it over |
| Line Item Description | Charge Description | Shows "Uploaded Invoice" if invoice was uploaded as a file without line items |
| GL Rules | Charge Account | — |
| File | Files on Bill | — |
| Bill Creation Date | Bill Date & Due Date | — |
Approved Bills/Expenditures (if selected to sync to Rentvine Bills; exports upon first approval)
NOTE: if you're syncing bills/expenditures to Rentvine Invoices, scroll to the appropriate table
| Meld Attribute | Rentvine Attribute | Notes |
| Billing Profile | Payee | — |
| Meld #, Brief Description | Bill Description | — |
| Meld #, Brief Description, and Expenditure Notes | Payment Memo | — |
| Line Items | Charges | — |
| Line Item Description | Charge Description | — |
| Line Item Total | Line Item Amount | Rentvine doesn't allow $0 lines, but the rest should make it over |
| Line Item Cost | — | Does not sync |
| PDF File | Files on the Bill | — |
| GL Account selected on the Bill form, or GL Rules | Charge Account | — |
Approved Invoices or Bill/Expenditures (if selected to sync to Rentvine Invoices)
NOTE: if you're syncing invoices or bills/expenditures to Rentvine Bills, scroll to the appropriate tables
| Meld Attribute | Rentvine Attribute | Notes |
| Invoice or Bill/Expenditure | Invoice | — |
| File | File | Only a file is sent; all other fields are populated by Rentvine based on the file, if possible |
Vendors
| Meld Attribute | Rentvine Attribute | Notes |
| Vendor | Vendor | When Nexus connection is made, if vendor doesn't already exist in Rentvine |
Melds
| Meld Attribute | Rentvine Attribute | Notes |
| Melds | — | Do not sync |
| Work logs | — | Do not directly sync, but often included in the bill |
IMPORTANT NOTES:
Deactivating Units or Properties in Rentvine does not automatically deactivate them in Property Meld. You’ll need to manually deactivate them if needed.
Deactivated Units in Property Meld do not count toward your billed unit total.