NOTE: This article only applies to Customers with an active integration between Property Meld and Rent Manager.
Tracking Expenditures is a tool Internal Technicians and Property Managers can use to attach associated costs to a Meld. This article applies to all customers with Rent Manager integrations. This article is specific to those customers without Rent Manager integrations.
NOTE:
Vendors have similar capabilities in creating an invoice which is described in this article.
Sections:
Submitting Expenditures | Internal Technician or Property Manager
Manage Expenditures | Internal Technician or Property Manager
Expenditures FAQs
Submitting Expenditures | Internal Technician or Property Manager
Step 1:
From a Meld, click and click Track Expenditures:
Step 2:
Enter line item(s) that are specific to the Expenditures. The following describes the individual fields for each line item and Expenditure, as well as where the information is synced to in Rent Manager.
|
Property Meld Field
|
Rent Manager Field (referenced under "Work Order")
|
|---|---|
|
Item: Rent Manager Inventory Item directly loaded via integration (*REQUIRED to synchronize) |
Item Name |
|
Description: Enter description of line item. |
Description |
|
Quantity: Enter quantity (default: 1.00). |
Quantity |
|
Cost: From the selected Item, value defaulted from Inventory Item Default Cost in Rent Manager. |
Default Cost (defaulted from Inventory Item), can be edited in Property Meld; however, it is not updated in Rent Manager. |
|
Price: What will be charged to the owner or other parties (note: cost and price may often be the same). |
Sale Price |
|
Total: Price x Quantity per line item. |
Total |
|
TOTAL: Grand total of all line item totals. |
Not applicable, does not sync to Rent Manager. |
Step 3:
Click SAVE.
Manage Expenditures | Internal Technician or Property Manager
Step 1:
To view all Expenditures, click Expenditures from the Melds page.
HINT:
Remember to use Filters to find applicable Expenditures.
Step 2:
From the Expenditures view, click the dropdown menu on any Expenditure Card to change its status:
Step 3:
Click on the Expenditure Card near the dollar amount to see a more detailed view:
Step 4:
Click applicable action. NOTE: click to see additional actions you can take
- Click Edit to edit the line items or Expenditures associated with the Meld.
- Click View PDF to see a .pdf of the Expenditure.
- Click Download to download a .pdf of the Expenditure to your device.
NOTE:
You can also change the status of the Expenditure from this view:
Expenditures FAQs
Q: Can I disable the Expenditures feature?
A: This feature cannot be disabled. We recommend establishing how (and if) to use expenditures and communicating that to your team.
Q: Where can I download a report with all Expenditures?
A: Please refer to How to Export Data from Property Meld.
Q: Where do expenditures populate in Rent Manager?
A: Each line item from Property Meld will sync to the "Work Order" tab in Rent Manager.
Q: Where do the "Items" that appear in the Item field come from and how do they sync to Rent Manager?
A: The Inventory Items are reflective of both active and inactive Inventory Items in Rent Manager.
- IMPORTANT: Please note that text can be entered into the Item field instead of selecting an Inventory Item. In this event, a new Inventory Item will be created in Rent Manager. It is recommended to keep the list of Inventory Items clean in Rent Manager that a user is restricted (via an operational rule) to only select not enter an Item.
Q: Why aren't some Expenditure Line Items syncing to Rent Manager?
A: There are two common issues associated with this:
- Rent Manager Item selection required: Each line item in an Expenditure is synced to Rent Manager in a Work Order, the Rent Manager Item must be selected from Expenditures line item.
- Rent Manager "Track Inventory" enabled: If "Track Inventory" is enabled for any Item and "Reorder Qty" in Rent Manager is 0 (zero), that Inventory Item will NOT sync with Property Meld and be available in the Rent Manager Item selection. Rent Manager recognizes this as a prerequisite to displaying this Item (e.g. quantity less than or equal to zero) in Property Meld.